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ALYR Docs

ALYR Docs · Set up for you

Payment in, receipt out. Every number in order. Every paper final.

When a payment is recorded, ALYR Docs issues the receipt with the next number. If the customer has written to you in the last 24 hours, the PDF goes to their chat. Arabic comes first, and nothing on it can change once it is issued. No commercial registration yet? You issue receipts, and invoices once you register.

DocumentsRecord a paymentOrder #1461
  • AmountCash · Make the receiptQAR 64.00
  • Payment recorded. Receipt RC-0042 made.Aisha Hamad · PaidSent

Cash taken at the counter, written down. The receipt goes in the chat as a PDF when the customer has written in the last 24 hours.

Sample conversation with a fictional bakery. A document is sent on WhatsApp when the customer has written in the last 24 hours.

  • Numbers that never skip

  • No CR yet? Receipts that say so

  • Arabic first, English beside it

A payment becomes paper

One payment, one receipt, one number.

Yusuf records Aisha’s cash at the counter. ALYR Docs takes the next receipt number and draws the paper in Arabic and English. Aisha wrote to the shop a few minutes before, so the PDF goes to her chat.

A cash payment of QAR 64.00 is recorded in a fictional bakery’s workspace. Receipt RC-0042 is made, its paper is drawn Arabic first with English beside it, and the PDF arrives in the customer’s WhatsApp chat, below the message she sent minutes earlier, with its caption. The delivery shows Sent.

Fig 01A cash payment becomes receipt RC-0042Sample, fictional bakery

How it works

What happens when a payment comes in.

When your customer has written in the last 24 hours, the receipt arrives in the chat. Behind it, ALYR Docs takes the next number, writes the paper in both languages and seals it. Follow one receipt through.

Your customerOn WhatsApp, as always
ALYR DocsWorking in the background
  • Record a payment · QAR 64.00 · Cash
Your teamThe workspace
  • Nothing new yet

Yusuf records the payment

Aisha pays QAR 64 in cash for order #1461. Yusuf records it in the workspace: amount, cash, done.

Sample conversation with a fictional bakery.

The screen

Every paper you issued, and whether it arrived.

Fig 02The Documents screenSample, fictional bakery
  1. Every document, newest first, by its number.
  2. Paid, part paid or unpaid.
  3. Sent, delivered or not delivered, and why.
  4. Each branch with its own numbers.
  5. Record a payment, send again, or cancel with a credit note.

What’s in it

Everything it is built to do.

For your customers

  • A receipt for every payment, with its own number.

  • Arabic first, English beside it. Documents for consumers always carry Arabic.

  • The PDF in the chat within WhatsApp’s 24 hours, and a link that opens it.

  • A page for each document: Paid or Balance due, and Download PDF.

  • A credit note when a paid order is cancelled.

  • Part of a visit paid? A deposit receipt says what is left.

For your team

  • Receipts, invoices, quotations, delivery notes, credit notes and deposit receipts.

  • Made from your sales: a receipt when an order is paid, an invoice when it goes on account, a receipt for each payment on account.

  • Payments you take yourself, by cash, transfer, cheque or card terminal, each with its receipt.

  • Each branch with its own numbers, address and phone.

  • Cash rounding to 5, 10, 25, 50 or 100 dirhams, as a line of its own.

  • A4, A5 or an 80 mm roll.

  • Your shop’s name, logo and colours, and “Issued with ALYR” at the foot unless you remove it.

  • Staff may record payments only if the owner allows it.

  • Your own system can send its sales by file or by API, and you choose, for each kind of paper, whose numbers it carries.

Behind the scenes

  • Numbers never skip: a failed issue gives its number back.

  • Issued paper cannot change: the database refuses any edit.

  • A correction is a credit note. ALYR never deletes an issued document.

  • Each paper is issued once, even if a payment is reported twice.

  • A paper that cannot be made never stops the sale.

  • A customer who asked you to stop gets no document message.

No CR yet? Receipts, and they say so.

Until your CR number is in your document settings, ALYR Docs issues receipts, never invoices, and each receipt says so in plain words. Add your CR number, and you can issue invoices too.

The foot of a receipt from a shop with no CR number on file, with its note in Arabic and English: the seller has no commercial registration number on file; this document is a receipt and is not a tax invoice; ALYR does not give tax advice.

Fig 03The foot of a receipt when the shop has no CR on fileSample, fictional bakery

We set ALYR Docs up with you at your shop. Everything listed here is built.

Who it’s for

For businesses that hand over paper.

  • Bakeries, cafes and shops paid at the counter

    ReceiptCredit note

  • Trading and wholesale with customers on account

    Invoice, with your CRReceipt for each payment

  • Home services that take part up front

    Deposit receiptReceipt

  • Shops with more than one branch

    Numbers for each branch

  • Shops that already have a till or accounting system

    Its sales, ALYR’s paper
  • Run something else? Write to us about how you work.

The products

Works with the rest of ALYR.

  • ALYR ChatWhatsApp orders and team inbox

    A receipt when an order is paid at the counter, and a credit note when a paid order is cancelled.

    See ALYR Chat
  • ALYR BookingsAppointments and reminders

    A visit paid at the counter gets a receipt, or a deposit receipt when part is paid.

    See ALYR Bookings
  • ALYR AgentYour business in numbers

    Comes with it: unpaid invoices and documents not delivered, on your home screen.

    See ALYR Agent
  • ALYR AccountsCredit accounts

    A sale on account makes an invoice, and each payment a receipt that says what is left.

    See ALYR Accounts
  • ALYR ShelfItems and stock

    Each line is an item from your shelf, with its Arabic name, size and choices.

    See ALYR Shelf

Questions

Before you ask.

Can I use it on its own?

ALYR Docs works from the sales and payments in your ALYR workspace. If your sales are in another system, that system can send them to ALYR by file or by API.

How long does setup take?

We agree the date you start at the visit, and set your numbers, branches and paper with you.

I don’t have a CR yet.

Then you issue receipts, and each says the seller has no CR number on file. Once your CR number is in your settings, you can issue invoices too.

Can I change a receipt after it is issued?

Nobody can: the database refuses any change. To correct it, issue a credit note. It cancels the document, both keep their numbers, and nothing is deleted.

Is it in Arabic?

Arabic first by default, with English beside it. Documents for consumers always carry Arabic. A document for a business can be English only.

How do my customers get it?

In the chat as a PDF, with a link that opens it, when they have written to you in the last 24 hours. After 24 hours, a document needs wording WhatsApp has approved, so it is not sent on WhatsApp.

I already have a till or accounting system.

It can send its sales to ALYR by file or by API, and you choose, for each kind of paper, whose numbers it carries. We try it with your system with you first.

Tell us how you give customers their receipts.

Send us a message. A person from ALYR replies, then comes to your shop to set your numbers and paper with you.

Email us

hello@alyr.qa

A message commits you to nothing.